Cleveland ConCoction 3Q Board Meeting 

Location:
Cuyahoga County Library - Beachwood, Meeting Room B
25501 Shaker Boulevard, Beachwood, Ohio 44122

When:  
Sunday, August 20, 2023;  2:00pm - 4:30p  ET 

We will have the meeting room starting at 1:15p to allow for A/V setup, as well as socialization prior to the scheduled meet time.

Meeting will start promptly at 2pm.

We will have 15 minutes at the end for A/V cleanup and room cleanup. Library closes at 5pm.

Agenda will be provided prior to the meeting date.

** NOTE: This room is listed for a max of (18) people.
There are 9 Board Members and the Board Secretary.
As these meetings are open to the ConCoction Membership PLEASE RSVP in our Discord or send email to [email protected] if you plan to attend, so we can move to a larger meeting space if needed.


Link:  Cleveland ConCoction Calendar of Events 

Link:  Cleveland ConCoction Discord 

Link:  Cuyahoga County Library - Beachwood Branch

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Cleveland ConCoction - By the Fans, For the Fans

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We would like to recognize and welcome our two (2) new Board Members: 
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• Antonino (Tony) Nigro 
• Brandice Jurecki 

A huge Thank You to all those that ran in the 2023 Board of Directors Elections!! 

Thank you also to all the Volunteers and Membership who asked questions about how the Election Cycle is run and what all is involved in being a Board Member.  

During the pandemic years while we all slowed down and took a step back, we were unable to hold these regular elections because events had slowed down entirely within Cleveland ConCoction. This several year gap gave a need for this information to be reviewed and updated to continue to follow good process and procedure.  

We want to also welcome those who were not elected this year, those who may be interested in future, or those who would like to be in the room to attend our future Volunteer and/or Board Meetings. 

Board Meetings are held hybrid (in-person at a local library most often, and online via our Discord or Zoom)  

The 3Q & 4Q Board Meetings will be added to the Cleveland ConCoction Calendar or Events once scheduled, in addition to our montly Volunteer meetings. 

If you have any general questions, email them to:  [email protected] 

If you are interested in Volunteering for Cleveland ConCoction's 2024 Convention, send email to [email protected] and copy [email protected] to your email.  



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If you are a Cleveland ConCoction member from 2020-2023 in good standing you are eligible** to vote for the two (2) open board 

**(Eligible meaning you had or have a Cleveland ConCoction membership which includes attendance to the Cleveland ConCoction convention between the years of 2020- 2023, had a badge at the convention event, etc., you are eligible to vote in this election.)

Link to the Board Member Letters of Interest:      
2023 Board Member Letters of Intent    

Voting closes Saturday, May 20th at midnight. 

Cleveland ConCoction - By the Fans, For the Fans

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We are now headed into a new cycle year for Cleveland ConCoction and our meetings are starting to pick back up again now that we are post convention from March. 


Our next meetings are currently scheduled for: 

Volunteers Meetings 

• Monday, May 15th @ 7:00pm (Virtual / Zoom) 

Board of Directors 

• Sunday, May 21 @ 1:00pm (Hybrid: Library / Zoom) 

If you are interested in being more involved in the ConCoction Community and/or being a Volunteer with us, please feel free to attend any of the meetings posted. 

See our Discord Announcements and Calendar of Events for more details on locations and links. 




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Cleveland ConCoction - By the Fans, For the Fans

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The Volunteers of Cleveland ConCoction welcome past and current Volunteers, as well as the 2020-2023 Convention members to join us for our organization's annual Picnic.

When: Sunday, August 27th: 11a - 7p

Where: Intergrove Lodge, North Chagrin Reservation, Cleveland Metroparks
(Waze is the best service to use to find this location in the park system, as there is no exact street address.
You can also use GPS coordinates: 41.575183970559436, -81.43310590883497 )


We are bringing back our annual picnic - just a little later in the summer this year than in past years.

Food will be potluck style, and Cleveland ConCoction will be supplying the meats to be grilled onsite.

The site has a fireplace in case of cooler temperatures, restrooms are outside the main building, and both are reasonably accessible.

Outside lawn games and board games have been mainstays, and for those wanting a field trip, Squire's Castle is fairly close to the picnic location in the park.

More details will be posted on our website Summer Picnic page, and in our Discord Server (channel: ⁠#2023-volunteer-and-community-summer-picnic), and Facebook group.

See you all soon!  


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Cleveland ConCoction - By the Fans, For the Fans

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Looking to attend Cleveland ConCoction's 2023 Membership driven, All-Volunteer Run Convention?  

Don't forget to check out registration page 


We are now in the final week of 2023 Membership Pre-Registraion and a weekend badged membership is now $40 through to Friday, March 10th.  

Mail-in options and group rate mail-in options are also still available - they MUST be postmarked no later than Friday, March 10th or received by March 13th if in person. 


2023 Membership Registration 


We also have more events we are looking forward to in the year to come as well - so grab your membership now and keep checking our Website, Discord Community or Socials for updates. 

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Cleveland ConCoction - By the Fans, For the Fans
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We're now just a little under two short weeks time from ConCoction 2023's Convention.
Many departments are still in need of and accepting volunteers for this year's convention. 

We will need help in Programming, Publicity, ConSuite, Art Show, Charity Silent Auction, Gaming, Security and possibly also in Operations. 

We will also need help setting up on Thursday evening (this includes loading in) and tearing down on Sunday evening (this includes loading out), before the Dead Dog.
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Eight hours over the course of the weekend gets you a partial membership reimbursement and twelve hours gets you a bigger membership reimbursement.  


See out Volunteers Page for all the information and breakdowns.


What would you like to help with?  
You can sign up online at our website or send us an email here. 

Please let us know as soon as possible what hours and/or days you're available for and what department(s) you would like to assist in.
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We really appreciate YOUR help and We couldn't have this convention without YOU!


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Cleveland ConCoction - By the Fans, For the Fans
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Cleveland ConCoction Discord

In an effort to be in better contact with our extended ConCoction community, reach out to new and current volunteers, as well as communicate with other fandom and convention groups, we have created a Cleveland ConCoction Discord server. 

This will be open to all of the membership, and not just during convention hours, but year-round.

Discord Server link:  https://discord.gg/RDm9N8qF​




MailChimp Email Service

MailChimp has updated their plans and rules of service and has made that a less viable option for our group cost wise. 

We are currently exploring other options, but may have to go back to standard email list mailings or a list serve option.  Once we have more information here, we will inform the Membership. 

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Cleveland ConCoction - By the Fans, For the Fans
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Looking to attend Cleveland ConCoction's 2023 Membership driven, All-Volunteer Convention?  

Don't forget to check out registration page 

Information on all levels of mambership pre-registration for the 2023 calendar year are on our website. 

Mail-in options and group rate mail-in options are also still available. 

We'll see you at the Con!! 



2023 Membership Registration 




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Cleveland ConCoction - By the Fans, For the Fans
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As the Volunteers of ConCoction look at the 2023/2024 year ahead and beyond we would like your feedback.

Looking at our past events towards membership and volunteer involvement, we'd like to know what you would like more of, what you might like us to bring back, and how we can continue to grow ConCoction as membership Organization.  

Please take a few short minutes to take this brief survey and let us know what you'd like to see more of. 



Survey closes Friday, March 10th @ 8pm 


Link:  2023 Future Planning Feedback Survey 


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Cleveland ConCoction - By the Fans, For the Fans
Your Fandom Escape by the Lake