1Q Cleveland ConCoction Board Meeting

As of Sunday's (1/28/2024) 1Q 2024 Cleveland ConCoction Board Meeting for the June 2023- May 2024 ConCoction Cycle Year there were additional topics left to review and discuss, and the Cleveland ConCoction Board was not able to complete the agenda in the time alotted.

A second 1Q Board Meeting date is currently being voted on by the Board of Directors to be held in the month of February. The date and time of that meeting will be announced by February 1st, and the update will be posted to the ConCoction Calendar of Events page of the website as well as in the Cleveland ConCoction Discord Events section.

Once the 1Q Board Meetings have been concluded, notes from those meetings can be made available to the Cleveland ConCoction Membership. 

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**Edit (1/28/2024 @ 8:40pm EST):
The notes from the 1Q January 28th Board Meeting are now available in File for Membership review. 

Link:  Cleveland ConCoction Board Meeting Notes   


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Cleveland ConCoction - By the Fans, For the Fans

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The Cleveland ConCoction Discord Events and Calendar of Events on the Website have been updated with the January & February Volunteer meeting dates & times: 

Cleveland ConCoction Discord:
https://discord.gg/gWsWbApmMz

Cleveland ConCoction Calendar of Events:
https://www.clevelandconcoction.org/calendarofevents.html

Volunteer Meetings:
- Thursday, January 11th @ 6:30p 
- Monday, February 5th @ 6:30p
** Zoom meeting link will be posted closer to the date of each meeting 



1Q Board meeting

Where: 
Cuyahoga Co Library, Fairview Park Branch
21255 Lorain Rd, Fairview Park, OH 44126
Meeting Room (Room A) (35 people maximum)

When:
Sunday, January 28th
Room time approved: 1:15pm - 4:00pm
Meeting time: 1:30 - 3:45
**Time allowance for meeting setup, pack-up, and meeting break(s)

2Q Board meeting
Where:
Cuyahoga Co Library, Beachwood Branch
25501 Shaker Blvd, Beachwood, OH 44122
Meeting Room (Room B) (18 people maximum)

When: 
Sunday, April 21st
Room time approved: 1:15pm - 4:00pm
Meeting time: 1:30 - 3:45 
**Time allowance for meeting setup, pack-up, and meeting break(s)

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These have been added to the Calendar of Events on the Website, as well as ConCoction Google Calendar, and Discord events have been created.

These meetings are open to the Membership, ConCom, etc., not just Board Members

Cleveland ConCoction 3Q Board Meeting 

Location:
Cuyahoga County Library - Beachwood, Meeting Room B
25501 Shaker Boulevard, Beachwood, Ohio 44122

When:  
Sunday, August 20, 2023;  2:00pm - 4:30p  ET 

We will have the meeting room starting at 1:15p to allow for A/V setup, as well as socialization prior to the scheduled meet time.

Meeting will start promptly at 2pm.

We will have 15 minutes at the end for A/V cleanup and room cleanup. Library closes at 5pm.

Agenda will be provided prior to the meeting date.

** NOTE: This room is listed for a max of (18) people.
There are 9 Board Members and the Board Secretary.
As these meetings are open to the ConCoction Membership PLEASE RSVP in our Discord or send email to [email protected] if you plan to attend, so we can move to a larger meeting space if needed.


Link:  Cleveland ConCoction Calendar of Events 

Link:  Cleveland ConCoction Discord 

Link:  Cuyahoga County Library - Beachwood Branch

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Cleveland ConCoction - By the Fans, For the Fans

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We would like to recognize and welcome our two (2) new Board Members: 
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• Antonino (Tony) Nigro 
• Brandice Jurecki 

A huge Thank You to all those that ran in the 2023 Board of Directors Elections!! 

Thank you also to all the Volunteers and Membership who asked questions about how the Election Cycle is run and what all is involved in being a Board Member.  

During the pandemic years while we all slowed down and took a step back, we were unable to hold these regular elections because events had slowed down entirely within Cleveland ConCoction. This several year gap gave a need for this information to be reviewed and updated to continue to follow good process and procedure.  

We want to also welcome those who were not elected this year, those who may be interested in future, or those who would like to be in the room to attend our future Volunteer and/or Board Meetings. 

Board Meetings are held hybrid (in-person at a local library most often, and online via our Discord or Zoom)  

The 3Q & 4Q Board Meetings will be added to the Cleveland ConCoction Calendar or Events once scheduled, in addition to our montly Volunteer meetings. 

If you have any general questions, email them to:  [email protected] 

If you are interested in Volunteering for Cleveland ConCoction's 2024 Convention, send email to [email protected] and copy [email protected] to your email.  



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Cleveland ConCoction - By the Fans, For the Fans

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 For many years Dan R. Arman has been a presenting Author panelist at Cleveland ConCoction's annual Convention and has been part of the Authors Alley.


On his Facebook on May 20th his wife posted: 
"For those of you who knew Dan, This is his wife, Mary.
Dan passed away May 19th around 2pm from a heart attack.​He went too quickly no one was with him when he passed.
He was survived by his wife Mary and an adopted daughter Mayra. Dan was a beloved teacher and an amazon best selling author. He will be missed." 

Dan R. Arman's Facebook: https://www.facebook.com/dan.r.arman

Writer, Teacher, Friend... Dan will be missed by all of us here.  Please take a moment to share your memories of Dan on his Facebook and/or here on our socials.

If you are a Cleveland ConCoction member from 2020-2023 in good standing you are eligible** to vote for the two (2) open board 

**(Eligible meaning you had or have a Cleveland ConCoction membership which includes attendance to the Cleveland ConCoction convention between the years of 2020- 2023, had a badge at the convention event, etc., you are eligible to vote in this election.)

Link to the Board Member Letters of Interest:      
2023 Board Member Letters of Intent    

Voting closes Saturday, May 20th at midnight. 

Cleveland ConCoction - By the Fans, For the Fans

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We are now headed into a new cycle year for Cleveland ConCoction and our meetings are starting to pick back up again now that we are post convention from March. 


Our next meetings are currently scheduled for: 

Volunteers Meetings 

• Monday, May 15th @ 7:00pm (Virtual / Zoom) 

Board of Directors 

• Sunday, May 21 @ 1:00pm (Hybrid: Library / Zoom) 

If you are interested in being more involved in the ConCoction Community and/or being a Volunteer with us, please feel free to attend any of the meetings posted. 

See our Discord Announcements and Calendar of Events for more details on locations and links. 




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Cleveland ConCoction - By the Fans, For the Fans

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Now that the Cleveland ConCoction 2023 Convention has ended, we've updated the ConCoction Discord server for future growth and fun! As we are a volunteer-run Community based organization we are going to use this server for continued communication with the Community toward:

• 2023 Summer Picnic
• Future Game Day Events
• Online Events (games, watch parties, etc.)
• Cleveland ConCoction's 2024 Convention
• ConCoction at other Cleveland area events
• ConCoction at other Convention events

...and possibly even more fun in the future!

Join us online and let us know how you like the new look.




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Cleveland ConCoction - By the Fans, For the Fans

​​Your Fandom Escape by the Lake
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The Volunteers of Cleveland ConCoction welcome past and current Volunteers, as well as the 2020-2023 Convention members to join us for our organization's annual Picnic.

When: Sunday, August 27th: 11a - 7p

Where: Intergrove Lodge, North Chagrin Reservation, Cleveland Metroparks
(Waze is the best service to use to find this location in the park system, as there is no exact street address.
You can also use GPS coordinates: 41.575183970559436, -81.43310590883497 )


We are bringing back our annual picnic - just a little later in the summer this year than in past years.

Food will be potluck style, and Cleveland ConCoction will be supplying the meats to be grilled onsite.

The site has a fireplace in case of cooler temperatures, restrooms are outside the main building, and both are reasonably accessible.

Outside lawn games and board games have been mainstays, and for those wanting a field trip, Squire's Castle is fairly close to the picnic location in the park.

More details will be posted on our website Summer Picnic page, and in our Discord Server (channel: ⁠#2023-volunteer-and-community-summer-picnic), and Facebook group.

See you all soon!  


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Cleveland ConCoction - By the Fans, For the Fans

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For 2023’s show, Cleveland ConCoction’s cosplay contest once again had an outstanding showcase of makers and performers! Creators entered in Advanced, Novice, Youth, and Group categories and then were judged on their craftsmanship and creativity.

Below are our incredible winners!

All photos by Joe Philip.

Thank you, Joe! 


​Writer:  Maker Fishmeal
Cosplay Program Coordinator
​Cleveland ConCoction 2023 Convention


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Cleveland ConCoction - By the Fans, For the Fans

​​Your Fandom Escape by the Lake